Our services for foreign companies

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Services for foreign companies

For an annual fee, the Reliable Partner Subscriber Liability Information service provides the information required by the Subscriber Liability Act about your company in electronic format , compiles it into a Reliable Partner Report and keeps it up to date. The Reliable Partner reports are available free of charge via the Report service after registering your business account.

Valtti card is a versatile personal identifier for construction sites. In addition to an ID card, it can be used for access control and to verify professional qualifications.

Note that, we require Reliable Partner Contractor's liability Information membership for all Valtti Card customers. If a company is unable to report employment information by joining the Reliable Partner service, the customer must continue to report employment information on a separate form.

In Employee Management, you can add and manage your company's employee data. Employee data is needed, for example, to order Valtti cards. You can order Valtti cards for your employees in the Card service. The card is used for access control to the site and to identify the employees working on the site. The key card allows the employee's data to be read electronically, so that the data can be used in other site systems.)

Our services are based on the law on the contractor's obligation to report, as well as sections 52a to 52c of the Occupational Safety Act and sections 14b and 14c of the Tax Procedure Act. You can read more about the law on which our Trusted Partner report is based here: Contractor's Liability Act | Liability Group

We are not a public authority, but we offer services designed in cooperation with public authorities. Our services are targeted at the construction industry, but the Reliable Partner Report can also be used to verify company information in other sectors.

Services for foreign companies

The Reliable Partner service (subject to an annual charge) provides the data of your company required by the Contractor’s Obligations and Liability Act in an electronic format, compiles a Reliable Partner report of the data and keeps the report up to date. You can access your Reliable Partner reports via the Company search (Report) free of charge after registering your Company Account.

Employee Management is a service for adding and managing your company’s employee data. You need employee data to order Valtti Cards, for instance. Register to a worksite is a service for registering your company to a worksite by using the Site Key provided by your client. Valtti Cards for your employees can be ordered via the Card Service. The Valtti Card is used for access control at the worksite and for identification of the employees working on the site. The Valtti Card enables electronic reading of an employee’s data, so that the data can also be used in other systems at the worksite. 

Our services are based on the Contractor's Liability Act (Laki tilaajan selvitysvelvollisuudesta ja vastuusta ulkopuolista työvoimaa käytettäessä 22.12.2006/1233) and the Tax Procedure Act (Laki verotusmenettelystä 18.12.1995/1558) and the Occupational Safety Act (Työturvallisuuslaki 23.8.2002/738). Here you can read more about the act that our Reliable Partner reporting is based on: Contractor's Liability Act | Vastuu Group 

We are not an authority, but we provide services designed in co-operation with the authorities. Our services are targeted at the construction industry, but the Reliable Partner report is also useful in other industries for checking the information of a company. 

How can I update data on reports?

You cannot update data on reports yourself. If your company information changes, please contact our customer service at customerservice@vastuugroup.fi. We cannot automatically obtain the following data: 

• Liability insurance data. We need an official certificate from your insurance company in Finnish, Swedish or English. We do not accept translations made by translation agencies; to avoid interpreting errors, we need a certificate translated by the insurance company.
  The certificate must include the following information: 
  1. the names of the insurance company and the company insured
  2. the date of issuing the certificate
  3. the insurance policy number
  4. the term of insurance
  5. the activities insured (or, if the activities insured are not specified, ‘Insured activities are not specified in the certificate’)
  6. the geographical area covered by the insurance
  7. the amount insured. Liability insurance information is voluntary on the report 
  
  
• Does the company have posted workers? We must always be notified if the company no longer has posted workers or if the company posts workers from the home country; we will check that the information on the report is correct. We do not handle A1 certificates, so there is no need to send them to us. Remember to give the A1 certificates and any other work permits to your client to be checked and saved as an attachment to the Reliable Partner report.  
  
  
• Collective agreement. Please notify us about any changes in your collective agreement. 
  
  
• A confirmation link for occupational health care data is emailed to customers about every two months, if we do not automatically receive the data from your service provider. The link is sent to those customers who have hired workers in Finland or workers posted from abroad.
  
  
• If your company’s accident or employee pension insurance company changes, please send us a certificate of this. The certificate must be less than 10 days old. Your insurance company issues the certificate to you. Insurance companies must be Finnish; that is, for instance, the information of a foreign accident insurance policy is not included in the Reliable Partner report. 

What information should I report and what does it mean?

• Collective agreements In Finland, terms of employment are regulated by labour laws. The company’s industry often determines the generally binding collective agreement to be applied to workers. In Finland, it is not obligatory for workers to belong to a trade union. However, the Finnish collective agreement and its content must be applied to all workers working in Finland. You may ask the occupational safety and health authority or the labour market organisations for assistance in determining the correct collective agreement. More information about collective agreements can also be found on the website maintained by the Finnish Digital Agency: Collective agreements - Suomi.fi
  
  
• Employment pension insurance in Finland (TyEL). Employment pension insurance is required when a Finnish branch hires workers and is the party that pays them. Please contact a Finnish pension insurance company to take out a pension insurance policy.
  PLEASE NOTE! It is of no use keeping the insurance in effect, if your company does not have hired workers. 
  
  Please note that if a posted worker does not have the A1 certificate, employment pension insurance (TyEL) and statutory accident insurance are mandatory in Finland.  
  
  
• Statutory accident insurance In Finland, occupational accident insurance policies can be issued by those accident insurance companies entitled to issue them under law. Finnish insurance companies issue statutory accident insurance policies pursuant to the Occupational Accidents, Injuries and Diseases Act, provided that the Finnish branch employs hired workers or employs posted workers who do not have the A1 certificate. Please contact an insurance company (and ask for insurance) to obtain accident insurance cover for your workers. Additional information and a list of companies issuing statutory occupational accident insurance policies can be found at Workers’ compensation insurance - Finnish Workers' Compensation Center 
  
  
• Occupational healthcare services from a Finnish service provider. In Finland, the employer must provide its staff with occupational healthcare services if a branch has hired workers, or a foreign company has posted workers in Finland. Here you can find information provided by the authorities on occupational healthcare: Occupational healthcare - Tyosuojelu.fi - Occupational Safety and Health Administration